Why so few pizza lunches?

Some parents have been asking why pizza lunch is only happening once a month this term instead of every other week.

Trust us, if we could run more, we would.

R.H. McGregor’s budget for the year from the TDSB is $126,301. Last year, your Parent & School Council raised an additional $64,000 to add to that budget. All the PSC money is spent in the school to improve student achievement. For the current year, only 30% of PSC’s historic fundraising activities–pizza lunches, movie nights, fairs, etc.–have been scheduled with committed volunteers. Unless more volunteers come forward, the PSC expects to only raise approximately $20,000 net this year.

Pizza lunch is McGregor’s main fundraising tool. Last year, it was responsible for close to $35,000, or over 50% of our net fundraising earnings. That’s money that pays for Scientists in the School, instruments for our music program, Chromebooks for Grade 5, and more.

It takes 30 volunteer hours to run a single pizza lunch. A team of three parents handles Munchalunch orders, parent emails, and supervision of volunteers on the day. An additional ten parents volunteer an hour and half to deal out hundreds of slices of pizza in record time. Remember, kids have about half an hour to eat–getting slices in hands and bums in seats has to happen quickly!

Over the previous year, we lost a lot of volunteers for a number of reasons. Our core of dedicated volunteers stepped up to do all the extra work, resulting in an amazing year. Most, including our executive, also work full time. This year, many have stepped back from their positions–including last year’s fundraising chair, treasurer, secretary, and co-chair.

The volunteering experience can be amazing–if enough people show up. To provide pizza lunch more often next term–to bring it back to the every two weeks of last year–we still need more volunteer team members. There are positions available for people who can’t be there during school hours. More regular hands on deck during the pizza lunch day would be great, but if you can work from home or take half a day off only once this year to sling slices, we need you too.

Want to make an impact in a different way? We need help with other events, as well, and there’s lots of room for new fundraising and community-building ideas. If you can pitch in or just want to comment, email us at mcgregor.matters@gmail.com

Non-Executive Roles

This part of the PSC can change from year to year. There’s wiggle room for new ideas in all of these roles: new fundraising ventures, new community-building events, whole new committees for new ideas (there’s talk of developing a STEM committee…). Maybe you have a suggestion? Bring it to the PSC meeting tomorrow!

Fundraising Chair

In collaboration with the Principal and PSC exec, the Fundraising Chair:

  • Manages initiatives and events to raise funds for the school.  All activities need the approval of the PSC and the Principal
  • Reports to the Treasurer on all expenditures and maintains the approved budget for events, such as Fun Fairs and Movie Nights
  • Helps manage the Pizza Lunches to ensure smooth operation
  • Encourages parent engagement and a sense of community so all feel welcome to participate

Volunteer Coordinator

  • Recruits and maintains network of volunteers
  • Works with various event/initiative organizers to schedule volunteers

Garden/Outdoor Education committee

  • Maintains McGregor’s container vegetable gardens–water and weeding when necessary, soil amendments annually, etc.
  • With maintenance staff, manages infrastructure such as rain barrels, hoses
  • Coordinates with teachers to start seeds for the gardens
  • Organizes the Plant Swap in May
  • Recruits and supports families who adopt the gardens over the summer

Grade 5 Graduation Committee

  • Organizes events such as Parents’ Night Out to fundraise for Grade 5 trip/graduation night
  • Organizes food, decorations for Grade 5 graduation

Parent Conference Committee

  • With the co-chairs, identifies a potential speaker
  • Manages booking, room setup, and coffee/snacks for event, typically held on a Saturday morning

Teacher/Student Appreciation Committee

  • Organizes teacher appreciation lunch
  • Plans for and buys snacks for Grade 3 students during EQAO testing
  • Plans for and buys freezies for Play Day at the end of the school year

Communications Committee

  • Oversees communications between PSC and school community
  • Maintains website, Facebook, Twitter etc.
  • Includes Head Class Parent, who liaises with class parents

 

Executive roles with the PSC

At next Tuesday’s PSC meeting, we’ll vote in our executive. If you’re thinking about standing for election to the executive committee, here’s a bit more detail about what each role involves. (You can volunteer for any role, but we have special need for a treasurer this year.)

Council Co-Chairs/Vice Chairs:

  • Plan and organize council meetings
  • Propose agenda
  • Chair council meetings
  • Consult with Principal between council meetings as required
  • Understand and ensure council adheres to Ministry and TDSB guidelines and policies
  • Signatory on council banking, insurance and other required documentation
  • Completes, in consultation with council and school stakeholders, School Statement of Needs (SSON) documents
  • Council ambassador at school council events as much as possible
  • De-facto member of all council committees
  • Resource and support to council members, community, staff etc.
  • Liaise as necessary with TDSB (advisory committees of the board, Trustees, Superintendents etc)
  • May attend Ward Council meetings, council committee meetings etc.

Secretary

  • Attends all PSC meetings, as well as all separate executive meetings
  • Helps co-chairs with smooth organization of meetings: setting and distributing agenda
  • Circulates relevant documents before meetings
  • Transcribes meetings and maintains minutes
  • Distributes minutes following meetings

Treasurer

  • Maintains school funds accounts
  • Oversees the budget drafting process
  • Ensures money handling procedures are followed
  • Understands ministry and board requirements
  • Makes deposits and generates floats for events
  • Consults with colleagues regarding funds-related issues

Class parent role call

Hey all! Big thanks to those who have already volunteered to be a class parent this year. We still have quite a few vacancies. If your child’s teacher is listed below, he or she doesn’t have a class parent yet. (Could it be you?)

FDK A Patricia Lilakos (LTO) ECE – Katherine Bazios 111
FDK B Christine Curran ECE – Branka Subotic 114
FDK C Janet Stables-Morrison ECE – Radka Masleva 115
FDK E Janet Myers ECE – Mehri Mafaher (LTO) 113
Grade 1 A Lisa Wolk 203
Grade 2 A Bessie Alikakis 305
Grade 2 B Sheena Brobyn 317
Grade 2/3 A Sarojni Ganpat 304
Grade 3 A Stacey Reid 313
Grade 3/4 A Pam Jen 311
Grade 5 A Alexandra Wilbiks Chalet 4
Grade 5 B Brian Rieper Chalet 2
Grade FI 1/2 A Valerie Anderson 201
Grade FI 1/2 B Lauren Viner 202
Grade FI 1A Maureen McCullough 204
Grade FI 1B Catherine Billings 205
Grade FI 2/3 B Katherine Cook 319
Grade FI 3A Margaret Kankis 301
Grade FI 3B Lisa Ramsvik 302
Grade FI 4A Michelle Longo 315
Grade FI 4B Ray Hachey 314
Grade FI 5A Holly Garbutt Chalet 3
Grade FI 5B Caroline Jalland Chalet 1
HSP – PRI/JR Wendy Louis 211

Everybody has a talent…

What are your talents? The Parent School Council can put them to use! We need volunteers of all kinds, from bouncy castle supervisors to behind-the-scenes organizers. Whether you have two hours or twenty to volunteer, we have a job for you. We’ll post more details about executive and other roles over the next week, leading up to our first PSC meeting on Tuesday, Sept. 26 in the school library. Hope to see you there!

Key Volunteer Positions are Open

Volunteer

Last school year our Parent & School Council raised just over $65,000 which went to school enrichment, technology, our music program, graduation trips and other curriculum enhancing events.  It was a great year thanks to all those that volunteered.

For the 2017/2018 school year we have a number of key volunteer positions which are now vacant as parents and their children have moved on.  If these positions are not filled, our children enrichment funds will be limited.  We will not be able to raise anywhere near this amount of money and our children will not receive the same level of enrichment they have received.

If you are a new parent or a parent that’s been here for a few years, think about volunteering with us this year.  Here are a few positions that are available.  Email mcgregor.matters@gmail.com if you are interested.

Pizza Lunch Co-ordinator – Front Line & Back Office ( 2 positions available) – Impact to our school – Without these vital roles we are in danger of losing approximately $17,500 of fundraising dollars. 

What these volunteer positions entail:

Pizza Lunch Co-ordinator – Front Line

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We need someone to manage and coordinator our pizza lunch volunteers and oversee the pizza lunch once a month at the school.  This requires being at the school from approximately 10am- 1pm the day of the pizza lunch(typical Thursdays) and assembling plates, napkins and milk containers.  It will involve organizing our pizza lunch volunteers(many of who are veterans) and ensuring the smooth delivery of pizza to all students, ensuring settlement of the pizza order dollars and some cleanup.

This position is great for an organized self-starter that likes seeing a direct impact with happily fed children.

We have one pizza lunch coordinator who has agreed to manage lunches once a month, however we need a second coordinator or we will jeopardize $17,500 for our children

Pizza Lunch Administrator – Back Office

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We need someone to manage our Muncha-Lunch online ordering website, setup pizza sessions, event dates and menus.  You will assist parents and teachers in placing, cancelling or changing orders.  It will also involve calculating pizza, milk and juice amounts, placing the pizza and milk orders with our suppliers and printing out pizza lists and reports to provide to the teachers and school staff.    This will take approximately 3-4 hours once a month.  We have one administrator that can handle orders for once a month, however we need a second administrator.

This position is great for the parent which works during the day and can’t often volunteer during the day.  It is also a behind the scenes position which requires very little face time.  If you would like to contribute in a huge way to our school, but aren’t comfortable in front of large groups of people, this is an ideal position for you to get involved and make a HUGE difference.

Fundraising Chair

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The Fundraising Chair along with the fundraising committee will be responsible for fundraising which includes oversight of the pizza lunches, school fairs, movie nights and other fundraising initiatives  The committee shall have the authority and the responsibility to formulate and make recommendations to the PSC general membership on issues covering fundraising, annual plan about how much money will be raised and how this money will be spent e.g. field trips, technology etc.

Treasurer

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We require an individual to oversee our general financial abilities, develop a budget under the guidance of the PSC, maintain appropriate bookkeeping, banking and bookkeeping records and responsible for financial reporting on an annual basis.  This position should have some experience in an accounting or financial literacy.  The position requires more significant level of involvement while the budget is being developed but requires an ongoing role throughout the school year as funds as required to be disbursed and accounted for.  The position is also a voting member on the PSC which allows for contributions on non-financial matters in various aspects on the council.

This position is great for somebody with an accounting or financial background who has the ability to work independently and collaboratively with others.  Key skills include financial spreadsheets, accounting systems and administering cheques and bank runs for key fundraising events.

Other Positions – We are always looking for volunteers for all events on an ongoing basis.  Not sure how you can be involved.  Send us an email and we can offer some suggestions.

Email us mcgregor.matters@gmail.com

 

 

 

 

 

 

 

 

 

 

 

 

First Day Back – Coffee break for Parents/Caregivers

Join us if you are a new parent to RH McGregor and feeling a little emotional about seeing your “wee one” of to their first day of school, or wanting to meet some new friends.   Returning parents should stop by and reminisce about your summer and celebrate the kids are back at school.

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Learn about all the great programs/events and volunteer opportunities  the Parent & School Council has in-store for the upcoming school year.

**Parents/caregivers only, please.  Please leave the students with their teachers first before joining us***

What a year! A special note from our PSC

RH McGregor community:

Tuesday we had our final PSC meeting for the year.  The purpose of this meeting was to review final fundraising tally for the year as well as finalize the allocation of those funds consistent with this years plan.

First, congratulations!  This year was a phenomenal success in fundraising, netting over $64,000 of funds to support our amazing school.  Thanks to everyone who made this year happen!!!

As per the plan established throughout the year, here is a summary of the spending allocations:

1.  School enrichment: 

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A total of $22,500 is allocated towards school/classroom enrichment.  Just under $13,000 has been spent year-to-date on more than 60 in-class enrichment experiences (Scientist-in-the-School, Animals, Art)  as well as many classroom materials/projects in Art, Literacy, Numeracy and Science/Technology/Engineering/Math (STEM).  Over 70% of the teachers have participated in the enrichment funds.  Teachers have an opportunity to spend remaining funds up to July 6th.  Any left over funds will be carried forward into next years PSC budget process.

2. Technology:  

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The plan presented by the school asked for 70 Chromebooks to be primarily used by grades 3/4/5 costing $24,500.   This will give approx 1 laptop/3 junior students.  Since 2014, over $50,000 of fundraising has been applied to technology in the school in the form of IPADs for kindergarten (2014/2015) projectors for all classes (2015/2016) and now Chromebooks for the junior grades.  The school technology plan’s next priority areas include an additional tablet/laptop per classroom, 20 laptops for the library and then 1 tablet/4 primary students (approx 60 more tablets).

3. Music:

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Just under $3500 is allocated to supplement the school instrumental program with 6 trumpets, 6 flutes and 3 trombones.

4. Grade 5 Grad 

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The wonderfully dedicated team of grade 5 students, parents and teachers raised $5,200 which was applied to help subsidize the grade 5 grad trip.

5.  Reserve Fund

$4600 is reserved for start-up costs for next year.  This helps to fund the welcome back barbecue and other events early in the year which we have not yet fundraised for.

6.Other

The remaining funds were allocated to item such as Gingerbread-decorating charity donation, EQAO snacks, Day-of-Pink T-Shirts, Graduation, McGregor Garden etc.

Looking forward to next year, key committee roles remain vacant.  Key roles include Fundraising Chair and Pizza Lunch Coordinator need to be filled in order to have a successful 2017/2018 year.  Anyone interested in becoming involved with the Parent and School Council should email mcgregor.matters@gmail.com

Many thanks to everyone for a very successful school year.  Enjoy the summer!